This is the second in a series highlighting our newest feature: Scheduling. Over the next few posts, we’ll walk you through the steps you’ll take to create a schedule that works for your site, your athletes, and your volunteers. To read the first post in the series for a comprehensive view of all scheduling features, have a look! -BM
Last week, we made sure we had defined our divisions and our workouts, then discussed how we set up Segments and Locations to ensure that the right workout happened in the right place with the right equipment at the right time. This week, we’re going to build on that foundation to make sure the number of heats we need to run will fit into the timeframe we’ve set aside in those segments.
Workout Heat Parameters
We’ll do this by setting up Workout Heat Parameters using a simple yet powerful feature. For each workout we can figure out whether we’ll finish our heats in the time allotted by setting just 3 values:
- Duration (minutes) – the time cap for the workout for each heat. This is relevant for both AMRAP and events for time. It tells us how long you’ll let someone got at a maximum
- Transition Time (minutes) – the amount of time you’ll be giving your volunteers to reset the floor for the next heat
- Number of Lanes – the number of workout stations available for this workout. This could be limited by rig space, number of yokes available, or by safety considerations
For example, by knowing these values for the 1RM Snatch event, our software now understands that it can cycle 10 athletes through the competition floor every 13 minutes. Given 100 athletes, this would result in 130 minutes, or 2 hours 10 minutes total time for the event. We’ll see later how our Scheduler takes this into account, along with the length of time allocated to the Segment this event has been set for, to alert you as the organizer whether the event will fit into the time window you’ve specified.
For each division in your competition, we’ve also implemented a feature to let you seed athletes into specific heats and lanes. For example, if you’ve performed an online qualifier and want to seed athletes based on their relative performance, you can do so using this interface:
Additional reasons to use the seeding feature is if you know you’ll have some Elite athletes participating based on special invitations, promotions, or sponsorships, as discussed here. For instance, if you have a Regional or Sanctional athlete participating and you’ve marketed their attendance, you’d want to be sure to put them in the final heat in a middle lane – especially for the first couple of events – until scored dictate otherwise.
We hope you can see how these features build on those discussed last week. The athletes and volunteers at your competition will appreciate your ability to produce exact times at their request, knowing that you’ve though through every last detail. Next week, we’ll discuss heats, timing, and judging implications of our scheduler.